Task manager built around projects, labels, filters, and natural-language due dates.
Todoist Review 2026
Todoist is a task manager built for capture and planning: projects, labels, filters, recurring due dates, and natural-language entry.
Quick Answer
Task manager built around projects, labels, filters, and natural-language due dates.
TL;DR
- Tasks can be entered in natural language with the due date parsed inline, which keeps capture to one field
- Labels, filters, and priorities give layers of view over one list without duplicating the tasks underneath
- Recurring due dates are first-class, so repeating work is defined once instead of re-entered each week
- Depth is deliberately limited: no Gantt charts, resource management, or roll-up reporting, which is why the Smartsheet and enterprise records treat it as out of scope
- Collaboration stops at shared projects, comments, and assignments rather than structured workflows with statuses and permissions
Key Takeaways
- Overall rating: 4.5/5 from 1,620 reviews
- Pricing: $5-8/mo (Freemium)
- Best for: Todoist excels at natural-language task entry and projects and sections
- Consider alternatives if: Depth is deliberately limited: no Gantt charts, resource management, or roll-up reporting, which is why the Smartsheet and enterprise records treat it as out of scope
- Common use cases: Use Todoist for productivity workflows, Team collaboration and productivity
- Comparison section below: how Todoist sits against other tools
- Scored across 9 recorded categories on a 1-5 scale — the overall rating is their mean
- •Tasks can be entered in natural language with the due date parsed inline, which keeps capture to one field
- •Labels, filters, and priorities give layers of view over one list without duplicating the tasks underneath
- •Recurring due dates are first-class, so repeating work is defined once instead of re-entered each week
- •Depth is deliberately limited: no Gantt charts, resource management, or roll-up reporting, which is why the Smartsheet and enterprise records treat it as out of scope
- •Collaboration stops at shared projects, comments, and assignments rather than structured workflows with statuses and permissions
- •Priorities and filters can become their own maintenance layer when a personal list grows into a team backlog
Pros & Cons
Pros
57%- Tasks can be entered in natural language with the due date parsed inline, which keeps capture to one field
- Labels, filters, and priorities give layers of view over one list without duplicating the tasks underneath
- Recurring due dates are first-class, so repeating work is defined once instead of re-entered each week
- Records held here place Todoist on freelance and personal-use lists as well as in task management, so the same tool scales down
Cons
43%- Depth is deliberately limited: no Gantt charts, resource management, or roll-up reporting, which is why the Smartsheet and enterprise records treat it as out of scope
- Collaboration stops at shared projects, comments, and assignments rather than structured workflows with statuses and permissions
- Priorities and filters can become their own maintenance layer when a personal list grows into a team backlog
Third-Party Reviews
Todoist carries a 4.5/5 rating across 1,620 reviews in the PilotStack dataset. Compare recent user feedback on G2, Capterra, and TrustRadius before deciding.
Rating Overview
Mean of 9 category ratings
Out of 8 total
In-depth coverage
Category Ratings
Company Overview
About Todoist
Security & Compliance
Security certifications, compliance standards, and data protection measures for Todoist.
Capabilities
Feature capabilities and platform functionality offered by Todoist.
API
Webhooks
Automation
Collaboration
Analytics
Permissions
Import
Export
Use Cases & Fit
Who Todoist is best suited for, common workflows, and typical team profiles.
Primary Use Cases
- •Use Todoist for productivity workflows
- •Team collaboration and productivity
Secondary Use Cases
- •Process automation
- •Reporting and analytics
Pricing Plans
Detailed pricing breakdown for Todoist plans.
| Plan | Price |
|---|---|
| Free | $0 /Free tier |
| Starter | $10 /per user/month |
| ProRecommended | $25 /per user/month |
| Enterprise | Custom pricing with dedicated support |
Before You Buy
Import real data from your current tool rather than starting from scratch in the trial. This reveals migration friction points early.
Have at least three team members from different roles use the trial independently before deciding. The admin experience often differs from the daily user experience.
Review the data export capabilities before committing. Can you export all your data in a machine-readable format (CSV, JSON, API access) without vendor assistance? Lock-in is a real cost.
Most organizations underestimate implementation time by 2-3x. Budget for internal setup labor, data migration, team training, and workflow configuration before projecting ROI timelines.
Compiled under our published methodology from a library of 151 B2B SaaS reviews across 12 categories.
Capture first, with due dates in the same line
Todoist's center of gravity is capture. Tasks are typed into a single field, due dates and recurring patterns are parsed from what is typed, and the item lands in a project without a form to fill out. The task management guidance held in this repository describes exactly that shape: projects, sections, assignees, priorities, due dates, and recurring tasks as the core feature set. Nothing in the model asks for a schema before the first task exists, which is why the same tool appears on this repository's personal-use and freelance lists as well as in its task management category.
Labels, filters, and one list read differently
Organization comes from a few orthogonal layers rather than a deep hierarchy. Projects hold work by area, labels tag items across projects, filters save a query over them, and priorities rank what is left. The effect is that one set of tasks can be read as a day, a project, or a question without being duplicated, because the filter reads the same records. For a personal list this is lightweight; for a team it means the same discipline applies, someone has to keep the labels and filters tidy or the views start disagreeing with each other.
Recurring work, defined once
Recurring due dates are where a task manager earns its keep over a calendar. A repeating item is defined once and returns on its own, so weekly reviews, invoice runs, and report drafts stop being re-entered. Priorities sit on top of that, letting a recurring backlog distinguish the urgent from the merely scheduled. The recorded feature set for Todoist in this repository pairs these with due dates and assignees, which is a compact description of a tool built for execution rather than for planning a program of work.
Where the record says it stops
This is the part a buyer should weigh before assuming a task list will grow into a project system. Nothing in this repository's records shows Gantt charts, resource management, or roll-up reporting for Todoist; the enterprise and Smartsheet material in this repository treats those as the province of heavier tools, and the Asana review places Todoist alongside personal and lightweight use rather than as a portfolio system. The recorded collaboration surface is shared projects, assignments, and comments, not configurable workflows. The gaps this repository's records show are listed below.
- No Gantt or timeline planning in this repository's records
- No resource or workload management recorded
- No roll-up reporting across projects recorded
- No configurable status workflows recorded
- No permission depth beyond shared projects recorded
Freelance, personal, and team use in one tool
The breadth of where Todoist appears in this repository is itself evidence about its positioning. It is listed under task management, under software for freelancers, and in guidance on choosing project management software for personal use, which means the vendor is not asking buyers to pick between a personal and a professional edition to start. A freelancer can keep one account from first client to small team. What changes at the team boundary is the conversation about shared structure, because labels and filters that one person keeps in their head have to be named for everyone.
The price band on record, and what it brackets
This page records Todoist as freemium with a band of $5-8/mo, and that band is the only price the dataset puts on this page. The repository's task management category carries a slightly higher band for comparable tools, so Todoist sits at the lower end of what this record shows for the category. Because the recorded feature set is task-focused rather than program-focused, the honest question is not whether the paid tier is worth it, but whether the ceiling on depth is acceptable. Confirm current list pricing with the vendor before rollout.
Hosted lists, and what is not on file
Todoist is a hosted service: lists sync through the vendor's infrastructure and are reached through browsers and clients. This page is built from records that hold no compliance certification for Todoist and this review states none; readers confirm it from the vendor’s current published documentation. Since tasks accumulate personal commitments, client names, and internal dates, the questions worth asking are about data residency, what export produces, and what happens to shared projects if an owner's account lapses.
Against Asana, Notion, and the note tools
Asana is the recorded peer in this repository's task management material, and its review is where Todoist is named, at a comparable layer of execution-focused work rather than portfolio planning. Notion sits to one side as the workspace that absorbed databases and documents into the same product. On the other side are the capture stores: Evernote, Obsidian, and Roam Research, a reminder that for many buyers the competitor is not another task manager but a notes app holding a to-do list.
Who should list things in Todoist
Todoist fits individuals, freelancers, and small teams who want capture fast and structure light: people who will use natural-language dates, a handful of projects, and filters rather than a configured process. It does not fit program-level planning with dependencies and resource loading, or organizations that need roll-up reporting and permission depth, for which this repository's project management material is the place to look. The assessment above comes from published product material and the entries held here for Todoist; nobody on this page has run a Todoist account. Those records show 4.5 out of 5 from 1,620 reviews.
Feature Breakdown
Core Features
5/5 availableCollaboration Features
2/2 availableHow Todoist Compares
Comparison cards generated from this site's recorded tool profiles. Ratings, pricing and security entries are recorded values rather than independently verified figures.
Todoist vs Typeform
Todoist is best for use todoist for productivity workflows, while Typeform excels at use typeform for marketing & seo workflows
Both start around the same price point
Comparable security compliance
Todoist vs Evernote
Todoist is best for use todoist for productivity workflows, while Evernote excels at use evernote for productivity workflows
Both start around the same price point
Comparable security compliance
Todoist vs Obsidian
Todoist is best for use todoist for productivity workflows, while Obsidian excels at use obsidian for productivity workflows
Both start around the same price point
Comparable security compliance
Sources & Methodology
Each page shows an overall rating plus 9 recorded category ratings on a 1-5 scale, all drawn from the PilotStack dataset. The overall rating is the mean of those category ratings rounded to one decimal. Review counts, pricing and feature availability are recorded as of the dates shown above and may change. See our full methodology for how ratings are calculated, what each page is sourced from, and our editorial independence policy.
Content updated: October 2, 2026 · No vendor payment or sponsorship influenced this review · We may earn affiliate commission on purchases made through links on this site.
Frequently Asked Questions
What is Todoist for?
Capturing and executing tasks. This repository's task management guidance records its core set as projects, sections, assignees, priorities, due dates, and recurring tasks.
Does Todoist understand natural-language dates?
The model supports due dates and recurring patterns set inline while typing, which keeps task capture to a single field rather than a date picker.
Can Todoist replace project management software?
Not for program-level work. This repository records no Gantt charts, resource management, or roll-up reporting for Todoist, and place collaboration at shared projects, assignments, and comments.
Is Todoist free?
This page records it as freemium with a paid band of $5-8/mo, sitting at the lower end of the range this repository shows for task management tools.
How does Todoist differ from Evernote or Obsidian?
They are capture stores for reference material; Todoist is an execution list. They are capture stores for reference material; Todoist is an execution list. The comparison records here place Todoist against Evernote, Obsidian, and Roam Research rather than against another task manager.
Prices and ratings are approximate and may vary.
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