Smartsheet vs Trello
Quick Answer
Smartsheet vs Trello: Smartsheet is our overall pick for Project Management teams — Smartsheet 4.3/5, Trello 4.2/5; Smartsheet from $7-25/mo,.
TL;DR
- Smartsheet wins overall
- Smartsheet leads in user rating
- Trello leads in integrations
- 10 features are shared equally between both tools
- Consider your specific workflow needs when choosing between them
Key Takeaways
- Category: Project Management
- Total features compared: 12
- Smartsheet exclusive features: 1
- Trello exclusive features: 1
- Shared features: 10
- Winner: Smartsheet
- FAQs answered: 5
- Last updated: July 20, 2026
Feature Comparison
| Feature | Smartsheet | Trello |
|---|---|---|
User Rating | ||
Starting Price | ||
Best For | ||
Ease of Use | ||
Integration Ecosystem | ||
Pricing Paid: $7-25/mo · Freemium: Free–$17.50/user/mo | ||
Category & Positioning Project Management. Spreadsheet-shaped work management built on sheets, cell formulas, reports, and enterprise governance. · Project Management. Visual project management with boards, lists, and cards | ||
Key Capabilities Sheet grid with cell formulas, Gantt chart timeline views, Critical path analysis, Resource management views, Reports across multiple sheets · Boards, Lists, Cards, Butler Automation, Calendar View | ||
Integrations Slack, Jira, Confluence, Google Drive, Dropbox, Salesforce | ||
API API available in the recorded profile. · API available in the recorded profile. | ||
Security & Compliance No specific certifications recorded. · SOC 2 Type II, ISO 27001, GDPR, GDPR, CCPA, SOC 2 | ||
Migration Medium · Low |
Decision Framework
- 1Choose Smartsheet if you need better user rating
- 2Choose Trello if integrations is critical for your workflow
- 3Smartsheet wins on overall feature coverage
Bottom Line
Smartsheet is the recorded winner in the PilotStack comparison dataset. Use the feature rows and linked reviews to confirm whether that result matches your workflow.
Verdict
Recorded winner: Smartsheet
Smartsheet is the recorded winner in this dataset. This comparison covers 12 recorded criteria. 10 criteria are marked as available for both products, 1 are exclusive to Smartsheet, and 1 are exclusive to Trello. The most useful way to read the table is to focus on the criteria that map directly to the workflow you are replacing or improving. Smartsheet is recorded at 4.3/5. Its positioning is Spreadsheet-shaped work management built on sheets, cell formulas, reports, and enterprise governance.. The profile lists Sheet grid with cell formulas, Gantt chart timeline views, Critical path analysis, Resource management views, Reports across multiple sheets as available capabilities. Trello is recorded at 4.2/5. Its positioning is Visual project management with boards, lists, and cards. The profile lists Boards, Lists, Cards, Butler Automation, Calendar View as available capabilities. Smartsheet has exclusive coverage for user rating. In the recorded detail, User Rating: recorded as available. Trello has exclusive coverage for integrations. In the recorded detail, Integrations: Slack, Jira, Confluence, Google Drive, Dropbox, Salesforce Smartsheet is recorded at 4.3/5 with paid pricing ($7-25/mo). Trello is recorded at 4.2/5 with freemium pricing (Free–$17.50/user/mo). For the final choice, separate must-have requirements from preferences. A product with more recorded criteria is not automatically the better fit if the additional capabilities are irrelevant to your team. Likewise, a smaller feature footprint can be an advantage when it reduces configuration or training effort. Before switching between Smartsheet and Trello, verify the workflows represented by the criteria above, confirm current pricing on the vendor sites, and check export/import support, authentication, integrations, and user migration requirements. Recorded feature coverage is a comparison signal, not proof that one product is better for every team.
Frequently Asked Questions
Which is better, Smartsheet or Trello?
based on the recorded comparison criteria, Smartsheet edges ahead with a 4.3/5 rating. Smartsheet excels at Spreadsheet-based work management platform for enterprises., while Trello is stronger for Popular kanban-style project management with boards and power-ups.
What are the main differences between Smartsheet and Trello?
Smartsheet and Trello differ in pricing ($7-25/mo vs Free–$17.50/user/mo), target audience, and feature focus. Our comparison table breaks down these differences.
Is Smartsheet cheaper than Trello?
Smartsheet starts at $7-25/mo while Trello starts at Free–$17.50/user/mo. Consider total cost of ownership including implementation and training.
Which tool has better features, Smartsheet or Trello?
Both platforms offer strong features for project management. Smartsheet scores higher overall, but specific feature needs may favor one over the other.
Can I use Smartsheet and Trello together?
Many organizations use both tools for complementary purposes. However, for overlapping use cases, choosing one streamlines workflows.
How This Page Is Built
Every page on PilotStack follows the same published scoring rules, sourcing policy, and independence policy.
Sources
Each page is assembled from material we hold: our recorded review dataset, vendor documentation, and published pricing pages.
Scoring
Nine recorded category ratings on a 1-5 scale. The overall score is their mean, rounded to one decimal.
Consistency
The same figure is used wherever a tool appears, so ratings and review counts agree across the site.
Dating
Every page shows the date it was last reviewed.
Limits
Facts we cannot source are left off the page or marked unverified rather than stated as confirmed.
Editorial separation
Commercial relationships do not determine editorial ratings, rankings, or inclusion criteria.
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